We collect personal information from you, including information about your:
- Full name; and
- Date of birth; and
- Contact information; and
- Address or registered office (if a company); and
- Company’s identifier or registration number (if applicable); and
- IRD number (if applicable for the transaction); and
- Evidence of source of funds or source of wealth (in some cases as required); and
- Any other information which assists us in conducting our business; and
- Any information prescribed by law or required by our regulators.
In some circumstances, if personal information we request is not provided, then it can adversely impact on our ability to act on your behalf, especially where the provision of such information is required to perform our legal obligation.
We collect your personal information in order to:
- Best understand your situation/needs, and how to tailor our legal services for you; and
- Carry out our legal professional business and meet our legal obligations, including under the Anti-Money Laundering and Countering Financing of Terrorism Act 2009.
How do we collect personal information?
As much as possible, we try to collect information from you either directly or indirectly, such as through emails, forms, website contact, any applications, face-to-face meetings, interviews, business cards and telephone conversations.
To the extent permitted by law, we will also collect personal information:
- From third parties in some instances, for example, we might collect personal information about an individual from a third party, such as talking to their employer (if relevant); and
- From publicly available websites/forums, or other sources recommended by auditors/regulators for client due diligence purposes.
How do we collect, hold, use and disclose your personal information?
In general, we collect, hold, use and disclose your personal information for the following purposes:
- To conduct our business;
- To provide and market our services to you;
- To engage third parties on your behalf;
- To communicate with you;
- To help us manage and enhance our services;
- To check your identity against governmental databases;
- To comply with our legal obligations and regulators’ expectations, including (but not limited to) in relation to our anti-money laundering and sanctions compliance obligations.
When might we disclose your personal information?
We may disclose your personal information to:
- Other companies or individuals who assist us in providing services, including our auditors;
- Other companies or individuals who perform checks that are necessary to desirable under law on our behalf;
- Other companies, agencies or individuals that maintain databases against which your identity may be verified, which may include (but is not limited to) the New Zealand
- Department of Internal Affairs, New Zealand Transport Agency, Ministry of Justice, or third party providers of similar database information;
- Courts, tribunals and regulatory authorities;
- Anyone else to whom you authorise us to disclose it; and
- Where we are required to do so by law or court order, including in cases of suspected fraud or criminal offence.